Automate your Talent Acquisition

Save hours on manual tasks with our powerful Recruitment Software


About Us

Vacancy Filler is one of the most POWERFUL and FASTEST Applicant Tracking Systems available

First built in 2008, Vacancy Filler has transformed companies and their recruitment processes to ensure their candidates have the best experience and recruiters can focus their time on what they do best - building relationships.

Fast forward to today and Vacancy Filler has over 10,000 users, processes over 4 million candidates and sends over 12 million emails - you can be sure that Vacancy Filler is one of the most robust and widely used Applicant Tracking Systems - our focus is to streamline recruitment processes without compromising the human touch.

With a built-in tools to help with the full recruitment cycle, whether you're looking to automate your requisition sign-off process or onboard candidates in a consistant and enjoyable manner (while staying compliant) then Vacancy Filler has experience to help you get where you want to be.


Happy Clients


Engaged Users


Candidates Processed Last Year


Emails Sent Per Year

Top Features

There's an endless list of features available within Vacancy Filler which means every customer uses our Applicant Tracking Software slightly differently, below are some of the top features that are widely used across our customer base. Can't see a feature you're looking for? Book a demo and let's have a chat to see if we have what you need.

Request to Recruit

Capture requisition details from Hiring Managers and seek approval automatically based on your reporting lines to increase productivity.

Job Board Multi-posting

With over 70 Job Boards integrated directly to our Applicant Tracking System, post vacancies where you want with ease and without the worry for additional posting charges.

Branded Careers Sites

All of our Careers Sites are fully branded and hosted on a bespoke domain - with an option for a Content Management System

Agency Management

Manage your agencies through our Applicant Tracking System and keep track of your preferred suppliers, duplicate candidates and costs within one platform.

Confidential/Blind Shortlisting

Ensure your selection process is compliant with best-practise by removing personal information on a candidates profile ensuring you and your managers shortlist on suitability for the role not personal traits.

Self-service Interview Booking

Give your candidates the option to pick their preferred interview timeslot based on you and your hiring team's availability. Save the back and forth and keep diaries up-to-date.

Video Screening

Speed up your screening and interview process by introducing Video Screening which allows your candidates to record their response to your questions through an app on their phone or on their browser.


Get contracts signed and important documents read in a fraction of the time with Vacancy Filler's Onboarding module which also allows you to capture new starter details as soon as candidates have accepted your offer.

System Integration

Businesses today have access to more applications than ever before, integrate Vacancy Filler with your third-party applicaitons to create a seemless process and save time from manual data entry.

Customisable Permissions

Make sure your users have the right access to the right tools at the right time by creating groups of permissons and simply assigning them to your users - keeping your users on track and on time.

Automated Communication

Increase your productivity by letting Vacancy Filler remove some of your adminstrative burdens by scheduling communication to candidates at different stages of the recruitment process - ensuring your candidates go through a consistent and onbrand process.

Reporting Engine

With access to so much data, it's not enough to have a few reports. With our reporting engine, you can report on any data you capture through the recruitment process and setup schedules so you have the data you need, when you need it.


We are now able to take a more holistic approach to recruitment which allows us to forward-plan our people requirements more effectively for the next 12 months.

Kelly Stokes
Aldi Stores UK

It is important for the recruitment team to consider the candidate journey when recruiting at the zoo as they strive to ensure every candidate has a fantastic experience.

Jenny Tegg
Chester Zoo

Missguided now has a website brand and communications that enables it to be percieved as standing head and shoulders above the rest.

Matt Smith

We are very proud. New Starters are genuinely impressed and they comment on the professional, modern and state-of-the-art approach that we take to recruitment.

Loraine Thomas

Emailing referees doesn't seem like that much of a task but it takes about 10 minutes per candidate and we recruit over 100 times a year - that's easily over 2 working days a year wasted on chasing references. I think this is where we've saved most time with Vacancy Filler.

Steve Scott
Nova Education Trust

Schedule your own demo

Whether you're looking for your first Applicant Tracking System or you want to upgrade what you have, Vacancy Filler is tailored to your requirements.

Frequently Asked Questions

  • Yes, Vacancy Filler supports multiple brands by allowing multiple “entities” to be tied together under one umbrella organisation. Each company within the Umbrella can maintain its own brand identity, email templates, adverts, users, etc. while still providing “Group Users” control and a view of group wide KPI’s.

  • Of course, Vacancy Filler integrates to over 70+ Job Boards using our own technology. This means you don’t have to pay extra for a third-party multi-poster like Broadbean.

    If you use a Job Board that isn’t on this list and want to be able to post to it, let’s have a chat to see if it’s possible.

  • There has been so many over the years, but we have integrated with HR/Payroll systems from most of the leading software providers, such as Midland HR (MHR), PeopleSoft etc. We also have a Data Export tool which can be scheduled for automatic data transfer to almost any other system.

  • Vacancy Filler has a first line support desk where all queries are logged and each Customer also has their own dedicated Account Manager. All remote training is fully included for all users of Vacancy Filler.

  • The average implementation is around 4-6 weeks and is configurable to fit your unique recruitment process and requirements of course! We’ve been known to implement the complete software in as little as 2 weeks. Whether your current system has a cut-off date or whether you want to roll-out the software slowly, we’re here to work at your pace.